FILE:  EBB

Cf:  EBB-P, EGAA

 

SAFETY PROGRAM

 

 

LOSS CONTROL RESPONSIBILITIES

 

SUPERINTENDENT

 

Staff direction and administration of Loss Prevention will be accomplished by the Superintendent, with authority delegated from the Board.  Administrative employees will be fully responsible for implementing the provision of this program as it pertains to operations under their jurisdiction.  The responsibilities outlined are minimum guidelines, and they shall in no way be construed to limit individual initiative to implement more comprehensive procedures to prevent injuries to employees and to curb monetary losses.  An Accident Reporting Administrator will be appointed to assist with the Loss Control Program for the school system.  The Accident Reporting Administrator is fully responsible for reporting to the Superintendent or designee for the direction and administration of the Catahoula Parish School Board's Loss Control Program.

 

ACCIDENT REPORTING ADMINISTRATOR

 

The Accident Reporting Administrator is appointed by the Superintendent and is fully responsible for reporting to the Superintendent or designee for the direction and administration of the Catahoula Parish School Board's Loss Control Program.  Duties shall also include:

 

1.

Being familiar with School Board policy and procedures and ensure that they are followed.

 

2.

Responsibility for coordinating with schools and insurance carriers with relations to accidents occurring within the school system.

 

3.

Reviewing accident reports submitted to his office for correctness, quality, and monitoring for trends.

 

4.

Assisting the Superintendent in developing, implementing, and promoting continuing education elements for the Loss Control Program.

 

5.

Generating work orders from completed self-inspection forms from the schools.  Coordinating with the Superintendent and Maintenance supervisor for completeness.

 

THE SAFETY COMMITTEE

 

General Responsibilities

 

The Safety Committee shall review the self-inspection and accident reports from the various school system locations.  Accidents that have occurred since the last meeting will be discussed.  Ideas to improve safety conditions and to prevent similar accidents will be discussed and acted upon. Minutes of the meetings will be maintained by the Secretary.

 

Committee Membership

 

 

Chairman

-

Superintendent

 

Secretary 

-

Business Manager

 

Members

-

Accident Reporting Administrator, Principals from all schools, and other Departmental Supervisors.

 

Meeting Schedule

 

Safety committee meetings will be held bimonthly.  Locations and times will be announced.

 

PRINCIPALS AND SUPERVISORS - SUPERVISORY RESPONSIBILITIES

 

The Principal/Supervisor is the key person at his location in the administration of the Loss Control Program.  A supervisor is any person assigned to supervise one or more persons; i.e., principals, assistant principals, directors, maintenance foremen, cafeteria managers, and other administrative personnel.

 

It will be his/her responsibility to direct and execute the Loss Control Program in a manner that will produce the most effective control of accidents.  He/she is expected to make certain that the provisions of the program are carried out and that the various duties connected with its operation are properly assigned to those persons in his/her organization best qualified to do them.  He/she should actively and enthusiastically support the program in all its phases.  He/she is required to attempt as much as possible to eliminate accidents, improve housekeeping and provide safe working conditions for the employees.

 

Responsibilities

 

1.

Provide the leadership and positive direction essential in communicating and maintaining firm loss prevention policies in all operations.

 

2.

Be accountable for accidents and injuries incurred by employees under their supervision.

 

3.

Call upon the Safety Coordinator for any assistance needed in promoting aggres­sive and effective loss control.

 

4.

Assure compliance with safety policies, regulations, and directives by all personnel under their supervision.

 

5.

Demonstrate a personal concern for each worker who has lost time from a work-­related injury.

 

6.

Review accident investigations; record and send the written report of the accident to the Accident Reporting Administrator within 24 hours after the accident report was received.

 

7.

Assure that all job duties are covered by specific safe work rules to minimize potential injury and property damage.

 

8.

Assist supervisors in conducting safety meetings to review potential hazards on the job, promote solutions to hazardous work conditions, and encourage positive work attitudes.

 

9.

Encourage employees to submit safety suggestions and written comments.

 

10.

Perform self-inspections to ascertain that all equipment, materials, and work conditions meet satisfactory safety standards and report to the Accident Reporting Administrator.

 

11.

Take the initiative in recommending actions to correct deficiencies noted in facilities, work procedures, employee job performance, or behavior that adversely affects loss control efforts.

 

12.

Assure proper maintenance of all protective devices and safety equipment.

 

13.

Post legible notifications and warnings of all potentially dangerous operations in areas to prevent accidents.

 

14.

Conduct or appoint a designated person to conduct employee loss control meetings.

 

15.

Conduct or appoint a designated person to conduct safety inspections of facili­ties; i.e. tools, equipment, and condition of department and general housekeeping.

 

18.

Appoint a campus safety coordinator to assist with duties relating to the safety program.

 

17.

Appoint a campus first aid person.

 

ACCIDENT INVESTIGATION PROGRAM

 

It is the policy of the Catahoula Parish School Board that all accidents resulting in injuries or illnesses, property, equipment, and/or material damage be investigated.  It is the supervisor's responsibility to physically investigate an accident as soon as possible after its occurrence.  The form must be complete and contain accurate information.  The report copies must be turned into the main a copy kept for the supervisor, within 24 hours of the accident.  The supervisor must keep a complete and accurate file of all accident reports, subject to review by management at any time.

 

PROCEDURE

 

A good accident investigation procedure will not only help to prevent future accidents, it will help to identify methods and procedures to be used to get the job done efficiently.  The object of a good accident investigation procedure is to find out what has gone wrong and then use this knowledge to eliminate the problem.

 

The supervisor is responsible for documenting the following steps in investigating accidents:

 

1.

A description of what happened and what initiated the investigation;   

 

2.

A description of why the accident or situation occurred;

 

3.

Determine which of the three factors, equipment, material, or people, require additional attention;

 

4.

A description, of the action(s) that should be taken to eliminate the accident cause(s);

 

5.

An evaluation of what effect these action(s) have on improving the overall operations.

 

Each accident should be investigated according to the guidelines above.

                                                                                                                                                           

However, it is important that each accident investigated cover the following questions completely:

 

 

Who

-

Person involved.

 

When

-

Date and time of the accident.

 

Where

-

Date and time of the accident.

 

What

-

Description of the accident.

 

How

-

Describe employee action, equipment, or material failure.

 

Why

-

Describe primary cause and other related cause(s) of the accident.

 

Each principal/supervisor must use the supplied investigation form.

 

Procedures

 

1.

Understand the need for the investigation.

 

2.

Begin your investigation as soon as possible after the incident.

 

3.

Talk with the injured person (if possible) -- at the scene of the injury.

 

4.

Talk with other people who know -- witnesses, other employees.  Put each person at ease.  Investigate to get facts, not to place blame.  Make each interview private.

 

5.

Ask questions and repeat the story to be sure you understand all of the circumstances.

 

6.

End each interview on a positive note.

 

7.

Look at all the causes -- unsafe acts, unsafe conditions, contributing factors, and missing controls.

 

8.

Be careful of reenactments.  Do not ask for actions to be repeated.

 

9.

Record the facts quickly.

 

10.

Develop your conclusions.  Confer with others, solicit prevention ideas.

 

11.

Act positively to prevent recurrence.  Correct or refer correction to higher authority.

 

12.

Follow-up to make sure the corrective action is effective.  Publicize for the benefit of all.  

 

DEFINITIONS FOR ASSISTANCE

 

 

Accident Type 

The event or peril which produced the injury or damage (i.e.: fall, struck by, struck against, manual handling, ingestion, inhalation, absorption, vehicle).

 

 

 

 

Source

Describe the object, equipment, material, vapor, dust, etc. which inflicted the injury.

 

 

 

 

Nature of Injury

Describe the injury (i.e.: burn amputation, bruise, strain, Injury dermatitis, occupational disease, etc.)

 

 

Part of Body  Affected

(i.e. hand, arm, finger, eye, leg, back, etc.)

 

 

 

 

Unsafe Act  

The personal action which directly permitted or caused the accident.

 

 

 

 

Unsafe

The hazardous physical condition or circumstance which  Condition directly caused or permitted the accident to occur.

 

 

 

 

Contributory Question each of the following:

 

 

 

 

Factors

Equipment

Material 

People

 

 

 

Select 

Select

Select

Arrange 

Place  

Place

Use 

Handle   

Train

Maintain 

Process   

Lead

 

 

 

 

Base Cause

Lack of planning, leading, organizing or controlling.  Management In adequate safety program.  Ineffective loss control techniques of inspecting, job instruction, accident investigation, rule development, or enforcement.

 

 

 

 

Severity

Major - Accident could have caused death or permanent disability or extensive damage to building, equipment, or materials. 

 

Serious - Accident could have caused permanent partial or tempo­rary disability or serious property damage. 

 

Minor - Accident could have caused only minor injury or property damage.

 

 

Recurrence  Potential  

The relative probability that the same or similar accident could occur.

 

 

 

 

Follow-up  

Determine if corrective action taken is preventing similar occurrences.

 

SAFETY MEETINGS

 

In order to maintain an ongoing program of awareness and training, the subject of safety and accident prevention must be made an ongoing part of each meeting held throughout the School Board district.

 

Safety meetings will be held bi-monthly and all employees are required to attend.  Meetings may be held together or broken down into departments.  Presentation of the meetings should be by the department supervisor, principal, or person designated by the principal.

 

A safety meeting report will be kept showing the topics discussed, date, and the names of the persons attending the meeting.  A completed copy of the form will be forwarded to the Accident Reporting Administrator.

 

FIRST AID

 

The need for personnel trained in first aid is outlined in the OSHA 1910 for personal industry and OSHA 1926.  These guidelines are also suggested by the Louisiana Department of Labor, Office of Worker's Compensation Administration.

 

The guidelines require that there be trained first aid personnel if there is no infirmary, clinic, hospital or physician in close proximity to the workplace.  First aid courses should be standard Red Cross or Bureau of Mines or equivalent training.

 

Administration of the Catahoula Parish School Board has adopted and implemented a first aid program that provides for a trained first aid person at or within a reasonable distance of the facility.  First aid kits with proper supplies for the job exposure will be maintained and restocked as needed.

 

RECORDKEEPING

 

Records of injuries are essential to an efficient and successful loss control program.  They provide a means for gauging frequency and severity areas of operation for providing information concerning the cause of loss.

 

It is a policy of the Catahoula Parish School Board that adequate records be prepared and maintained.

 

An accident report will be completed following School Board recordkeeping guidelines. These reports along, with accident investigation reports, will be properly filed and retained for a period of five (5) calendar years following the end of the year to which they relate.

 

All other inspection reports, safety meetings minutes, and training records will be properly filed and retained for a period of one year from the end of the year for which the records were prepared.

 

 

Ref:     La. Rev. Stat. Ann. §§22:16, 23:1291

 

Catahoula Parish School Board